Ch4 Business Letter Writing Ⅳ- Order & Acknowledgement
商务英语写作Order 订单
An order is a request to supply a specified quantity of product. it should be clearly and accurately written out and state all the terms of transaction. An order form filled out is not enough, and a confirming letter usually goes with the order from the purchasing side.
⏹The General Layout of An Order
⏹Example:
Gentlemen:
We are pleased to give you the following order based on the catalog and price list you sent us on August 1: ( Pleas e forward/send the following merchandise to us: )
Quantity Pattern Catalogue Price per unit
No. No. (CIF Hongkong)
600 pillowcase 18 45 US$1.6
500 pillowcase 21 65 US$1.7
Delivery: During September
Payment: By L/C to be opened in accordance with our agreement
Packing: Usually packing in strong bales, with gunny bag cover and waterproof material.
Please acknowledge this order and inform definite delivery date. Upon receipt of your confirmation we will open a letter of credit in your favor.
As the goods are urgently needed, we hope you will try to send them by the first available vessel.
Y ours truly,
Acknowledgement 认收
The order is considered accepted only when the seller accepts or confirms the order. The acknowledgement usually covers the order number, the ordered items, the price and discount (if there is one), the payment settled and the terms of delivery.
General Layout
Gentlemen:
Thank you for your Order No.1 for pillowcases and assure you that all the items you required are in stock. We are happy that you are one of our customers.
We confirm with you the following order for the pillowcases at the prices stated in your letter of August 3rd: Quantity Pattern Catalogue Price per unit
No. No. (CIF Hongkong)
600 pillowcase 18 45 US$1.6
500 pillowcase 21 65 US$1.7
Delivery: During September
Payment: By L/C to be opened in accordance with our agreement
Packing: Usually packing in strong bales, with gunny bag cover and waterproof material.
For the above order, we enclose our Sales Confirmation No.216 in duplicate. Please sign and return o
ne copy for our file at your earliest convenience.
Y ou are expected to arrange the establishment of the relative Confirmed Irrevocable Letter of Credit through the bankers and shall inform us by fax as soon as it is opened.
We thank you again for the above order and hope that this will lead to an enduring cooperation between us.
Y ours truly,
Gentlemen:
Thank you for your order of September 1 for 20 units of Portable Radio Set A102, 10 units of Cassette Tape
Recorder B84 and 10 units of Microphone C59.
We have in stock Portable Radio Set A102 and Cassette Tape Recorder B84, but regret to say Microphone C59 is out of stock. This article is no longer manufactured because it is rather outdated.
A new Model C60 is recently developed and enjoys wide popularity. We would like to ask you if you would buy this model instead of C59.
The other two items will be shipped to you as soon as possible.
Y our prompt reply by fax concerning C60 would be appreciated.
Y ours truly,
⏹Key points:
The number of the order
The items ordered
Unit price of each
Payment and delivery
Discount (if there is one)
Some Useful Sentences
⏹感谢你方2月20日的报价，随函附上关于标题项目下货物的456号订单。因为我方客户急需该货，希望能尽快装运。
⏹We thank you for your quotation of February 20 and enclose our Order No.456 for the captioned goods. As the goods are urgently required by our customers, we hope you will deliver them promptly.
⏹We find both the price and quality of your products satisfactory and are pleased to place you an order for the following items on the understanding that they will be supplied from current stock at the prices named .
⏹我客户对你方…样品反映良好，现高兴的附上…订单。
⏹Y our samples of … received favorable reaction from our customer, and we are pleased to enclose our order for ….
⏹请按下列颜搭配供货，最好红、黄、绿、蓝及棕各6打。
⏹Please supply in assorted colors: preferably 6 dozen each of red, yellow, green, blue and brown.
⏹非常感谢贵方的123号订单向我们订购2500件女士衬衫。随信附上我方的45号销售确认书一份。
⏹It is appreciated that you handed us your order No. 123 for 2500 women’s shirts. Enclosed is a copy of our Sales Note No. 45.
⏹我方很高兴确认贵方的订单并己接受贵方的条件。
⏹We are glad to confirm your order which we have accepted on the terms.
⏹很高兴收到贵方订单，并确认全部所需商品都有现货。
⏹We are glad to receive your order and confirm that all the items required are in stock.
⏹我们保证此次以及以后的订单均会得到我们立即的重视。
⏹We assure you that this order and future orders shall have our immediate attention.
⏹我公司随时为您服务。
⏹We are always at your service.
⏹因为你方订单数量很大，我们目前不能满足需求，但是我们将尽最大努力为你方获取货源，一旦情况好转，一定告知。
⏹Since your order covers so big a quantity, we are unable to meet your requirements for the moment, but we will do our utmost to secure supply for you, and whenever the position improves we will not fail to let you know.
⏹非常感谢贵方的订单，但我们很抱歉，我们目前的合同订单已满。鉴于此，我们不得不婉拒贵方订单，并期盼贵方今后的惠顾。
⏹Thank you very much for your order, but we are sorry that we are fully occupied with contract orders. As it is
the case, we have no other alternative but to decline your order of this time. But we look forward to your future favors and attention.
⏹由于我方目前已承担过多的订单，因此无法接受今年之内交货的新订单。
⏹Because we are already heavily burdened with outstanding orders, it is impossible for us to accept new orders for delivery within this year.
⏹不巧，由于大批订单涌到，我们不能答应在5月15日前装运。
⏹Unfortunately, the recent rush of orders for our goods has made it impossible to promise shipment earlier than May 15.
⏹Practice
根据下面的例子写一封认收信，表示接受对方的订单，随信已寄出第26号销售确认书。
表示所有的订单都有现货，一旦对方开立信用证（以我方为受益人的不可撤销信用证）后就立即装货运送。
Example:
Gentlemen:
We are pleased to give you the following order based on the catalog and price list you sent us on August 1:
Price per unit
Quantity Description (CIF Hongkong)
20 Portable Radio Set A102 US$50.00
10 Cassette Tape Recorder B84 US$150.00
10 Microphone C59 US$100.00
Please acknowledge this order and let us know the earliest possible time of shipment. Upon receipt of your confirmation we will open a letter of credit in your favor.
As the goods are urgently needed, we hope you will try to send them by the first available vessel.
As for the payment, you may draw a draft at sight when you have effected shipment.
Y our prompt attention to this matter will be appreciated.
Y ours truly,
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