英文信函写作格式与规范
英文信函写作格式与规范
2. dateline
中文书信的日期写于落款之后，而英文信函的日期位于信端之下，信内地址之上。根据英美不同的习惯，日期可有两种写法。如2003年5月20日可写作：
20 May 2003 （英式写法）
May 20, 2003, 或May 20th, 2003 （美式写法）
注意：月份应用英文写出，不以阿拉伯数字代替，因此，上例日期不可写成2003，5，20。此外，美式英语要求月份与年份之间用逗号隔开，但英式写法在月份与年份之间一般无逗号。
中文书信的日期写于落款之后，而英文信函的日期位于信端之下，信内地址之上。根据英美不同的习惯，日期可有两种写法。如2003年5月20日可写作：
20 May 2003 （英式写法）
May 20, 2003, 或May 20th, 2003 （美式写法）
注意：月份应用英文写出，不以阿拉伯数字代替，因此，上例日期不可写成2003，5，20。此外，美式英语要求月份与年份之间用逗号隔开，但英式写法在月份与年份之间一般无逗号。
(4) 称呼(Salutation)
称呼自成一行,从信纸的左边顶格写起。通用的称呼是“Dear…”，其后接逗号。
采用何种称呼应根据写信人与对方的关系及认识的亲疏程度。
① 一般性的称呼有：
Dear Mr. … ，（用于男士）
Dear Mrs. … ，（用于已婚妇女）
Dear Ms. … ，（用于女士，已婚未婚均可，尤用于对婚姻状况不确定者）
Dear Miss … ，（用于未婚女士）
“Mr.”，“Mrs.”，及“Ms.”之后可加缩约号“.”，也可不加；但“Miss”之后概不加标点。
“Dear”之后接收信人的姓氏，如“Dear Mr. Smith，”
炖骨头汤注意：不写成：“Dear Mr. John，”
亦不写成：“Dear Mr. John Smith，”
习惯用法是：“Dear John，”或“Dear Mr. Smith，”
② 较正式、尊重的称呼也可采用头衔或职务，如“Dear Prof. Smith，”“Dear Dr. Smith，”等。
③ 在收信人为不知名者的公务信函中，称呼可用：
采用何种称呼应根据写信人与对方的关系及认识的亲疏程度。
① 一般性的称呼有：
Dear Mr. … ，（用于男士）
Dear Mrs. … ，（用于已婚妇女）
Dear Ms. … ，（用于女士，已婚未婚均可，尤用于对婚姻状况不确定者）
Dear Miss … ，（用于未婚女士）
“Mr.”，“Mrs.”，及“Ms.”之后可加缩约号“.”，也可不加；但“Miss”之后概不加标点。
“Dear”之后接收信人的姓氏，如“Dear Mr. Smith，”
炖骨头汤注意：不写成：“Dear Mr. John，”
亦不写成：“Dear Mr. John Smith，”
习惯用法是：“Dear John，”或“Dear Mr. Smith，”
② 较正式、尊重的称呼也可采用头衔或职务，如“Dear Prof. Smith，”“Dear Dr. Smith，”等。
③ 在收信人为不知名者的公务信函中，称呼可用：
Dear Sirs，（当收信对方为单位/公司，而非某人时）
Dear Sir，（当收信对方为不认识的男士时）
Dear Sir/Madam，（当收信对方为性别不明的陌生人时）
Gentlemen，（只用复数形式，且之前不加“”，属美式英语用法）
④ 称呼偶尔也用“Messrs.”，表示收信人为两位或多位男士（如 Messrs. J. Smith & R. White）， 但在更常的情况下表示收信对方是以人名命名的公司。
⑤ 收信人为熟友，可直称其名，如：“Dear Mary，”，“ My dear John，”……等。
Dear Sir，（当收信对方为不认识的男士时）
Dear Sir/Madam，（当收信对方为性别不明的陌生人时）
Gentlemen，（只用复数形式，且之前不加“”，属美式英语用法）
④ 称呼偶尔也用“Messrs.”，表示收信人为两位或多位男士（如 Messrs. J. Smith & R. White）， 但在更常的情况下表示收信对方是以人名命名的公司。
⑤ 收信人为熟友，可直称其名，如：“Dear Mary，”，“ My dear John，”……等。
(5) 信的正文(Body of Letter)
正文是信的主体，一般由开场白—主体段—结束句/段组成。
在开场白中，应该直截了当的陈述写信的目的：是致谢？道歉？祝福？咨询？建议？批评？请求？……。这与中文书信的习惯不同。在中文信中，我们常用诸如“你好！”，“近况如何？”等客套话开头。在写英文信时，应避免受此影响。切记不要把最重要、最醒目的第
一句或第一段浪费在诸如“How do you do？”，“How are you？”等无关紧要的词句上。
信的主体部分可根据需要，分段叙述。表达应做到准确、简要、得体。准确指的是内容（包括数字、人名等细节）准确无误；简要首先应避免使用老式八股套话（诸如“I beg to acknowledge receipt of your letter.”等）；得体指的是表达符合英文习惯，措词与语气适合通信双方的亲疏关系。如公文信函做到语气礼貌但不谦卑，直接但不粗鲁，简洁但不唐突。
英语书信信的主体部分可根据需要，分段叙述。表达应做到准确、简要、得体。准确指的是内容（包括数字、人名等细节）准确无误；简要首先应避免使用老式八股套话（诸如“I beg to acknowledge receipt of your letter.”等）；得体指的是表达符合英文习惯，措词与语气适合通信双方的亲疏关系。如公文信函做到语气礼貌但不谦卑，直接但不粗鲁，简洁但不唐突。
(6) 结束敬语(Complimentary Close)
结束敬语是写信人对收信人的一种谦称，最通常用的结束敬语是：
① Yours faithfully，（英式用法）
Faithfully yours，Truly yours,（美式用法）
（用于收信人为陌生人的正式公务信，对应于称呼用“Dear Sirs”，“Dear Sir”，“Dear Sir or Madam”，的正式信函。）工厂规章制度
② Yours sincerely，（英式用法）
Sincerely yours，（美式用法）
（用于称呼为“Dear + 姓氏”的正式或非正式书信。）
结束敬语第一个词的开头字母要大写，末尾用逗号。
应该避免使用诸如“We remain yours faithfully”，“Respectfully yours”，等老式结束敬语。
结束敬语第一个词的开头字母要大写，末尾用逗号。
应该避免使用诸如“We remain yours faithfully”，“Respectfully yours”，等老式结束敬语。
(7) 签署(Signature)
签署是写信人自己的签名。署名不加头衔，即不在自己的名字前加“Miss”、“Mr.”、“Prof.”之类的头衔。若因业务需要，必须让对方了解自己的性别或职务，可在签名下行用括号标明，如：
Yours faithfully, Yours faithfully,
____________ 或 __________________
Leslie Archer (Ms.) Wang Wei
(Sales Manager) (Managing Director)
即使是打印的正式信函，签名也应用手写，之后再于手写的签署下面打印姓名。
代表某人签名应该在自己的签署下行写下所代表的人名，之前加“pp.”（即拉丁语per pro的
缩略形式，表示“for and on behalf of”），如：
Yours faithfully,
----------------
Sophie Lee
pp. Bob Taylor
(The Managing Director)
（即代表总经理签名之意）
Yours faithfully,
----------------
Sophie Lee
pp. Bob Taylor
(The Managing Director)
（即代表总经理签名之意）
(8) 附件(Enclosure)
如果信中已说明有附件随信寄去，也要在信笺的左下角注明，便于收信人查阅。如果附件不止一个，应写上几个附件和是什么附件。附件英文可缩写为Encl.，Enc，或Encls。例如：
Encl: Doctor’s Certificate
(附：医生证明一张)
Encls（或Enclosures）：4 Invoices
(附：发票四张)
HEADING
（信端）
DATE
（日期）
INSIDE ADDRESS
（信内地址）
……………………
……………………
SALUTATION
（称呼）
BODY OF LETTER
（信的正文）
——————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————
赵薇 黄有龙
（信端）
DATE
（日期）
INSIDE ADDRESS
（信内地址）
……………………
……………………
SALUTATION
（称呼）
BODY OF LETTER
（信的正文）
——————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————————
赵薇 黄有龙
阑尾炎不能吃什么COMPLIMENTARY CLOSING
（结束敬语）
SIGNATURE
（签署）
ENCL(S):（附件）
(or P.S.)（或附言）
（结束敬语）
SIGNATURE
（签署）
ENCL(S):（附件）
(or P.S.)（或附言）
下面是日常生活中常用的几种专用信件实例。
A. 推荐信 (Letter of Recommendation)
Sample 1
P.O. Box 3567
Nanjing University
Sample 1
P.O. Box 3567
Nanjing University
P.R. China
30 August 2003
Professor Ellis Browning
Department of English Literature
University of Cambridge
Dear Prof. Browning,
I have the pleasure of introducing to you Ms Hong Feng, the bearer of this letter, who is a former student of mine in Nanjing University.
Ms Hong was a top student in our department, where she spent four years for her first degree in Modern English Language Studies, followed by three years of graduate study in the 20th Century English Novels. She has special in demonstration of her gift and creativit
30 August 2003
Professor Ellis Browning
Department of English Literature
University of Cambridge
Dear Prof. Browning,
I have the pleasure of introducing to you Ms Hong Feng, the bearer of this letter, who is a former student of mine in Nanjing University.
Ms Hong was a top student in our department, where she spent four years for her first degree in Modern English Language Studies, followed by three years of graduate study in the 20th Century English Novels. She has special in demonstration of her gift and creativit
y. She has now been accepted by Cambridge where she will spend 3 years working on her doctoral degree.
Ms Hong has always been a delight to teach. In addition to her academic talent, she is pleasant, amiable and understanding. I have no doubt that you will enjoy being her teacher as well as her friend.
I should be very much obliged if you can help her settle in and also give her necessary guidance in regard to her course work.
Yours sincerely,
Fan Wen
Ms Hong has always been a delight to teach. In addition to her academic talent, she is pleasant, amiable and understanding. I have no doubt that you will enjoy being her teacher as well as her friend.
I should be very much obliged if you can help her settle in and also give her necessary guidance in regard to her course work.
Yours sincerely,
Fan Wen
Sample 2
Xiaxin Foreign Trade Co. Ltd.
23 Nanhua Road, Xiamen
5 May 1998
To whom it may concern,
This is to introduce Mr. Chen Taiping, the bearer of this letter, who is the Marketing Manager of our Company.
Mr. Chen Taiping has been assigned to do a marking research around the Country. We should esteem it a great favour if you would afford him the necessary information.
Yours faithfully,
Li Ling
General Manager
B. 感谢信 (Letter of Expressing Gratitude)
June 12, 2003
Dear Dr. Smith,
I would like to thank you for allowing me to observe classes as a visiting scholar from China in your nice department with so many talented and productive professors. My one year stay in your country will come to an end, and I’m very happy to say that I’ve enjoyed my time here. I really like your department and your faculty and staff members who are so kind, helpful, and pleasant to get acquainted with, to learn from, and to cooperate with. Your university is an ideal one to visit, to learn from and to do research in.
During my one year stay here, I have studied several courses offered by your professors from whom I have learned a lot from their excellent class instruction. I feel I should say m
uch more, but the language fails me at this point. Your department and your colleagues have given me a host of opportunities, so much pleasure, and good friends, and countless precious memories for which I am truly grateful.
Thank you a million times for the good that you and your friends have done for me. I will always remember you and your friendship. May health, happiness, and progress be yours.
Yours sincerely,
Wang Xin
C. 祝贺信 (Letter of Congratulation)
CHINA SOUTHWEST AIRLINES (CSWA)
Xiamen Office
Address: Wenbin Villa, 68 Mid-Hubin Road, Xiamen
Thank you a million times for the good that you and your friends have done for me. I will always remember you and your friendship. May health, happiness, and progress be yours.
Yours sincerely,
Wang Xin
C. 祝贺信 (Letter of Congratulation)
CHINA SOUTHWEST AIRLINES (CSWA)
Xiamen Office
Address: Wenbin Villa, 68 Mid-Hubin Road, Xiamen
Tel: 9008000 Fax: 606494
6 December 1994
Lucas TAECO Aerospace (Xiamen) Co. Ltd.
20 Diliao Road, Gaoqi International Airport
Xiamen, 3610006
Dear Sirs,
Please accept our most sincere congratulations on the new joint venture you have recently established in Xiamen.
The British Lucas Aerospace corporation is a well-known international enterprise with an excellent reputation worldwide. We believe that the establishment of the Xiamen Lucas, following Lucas-Sydney and Lucas-Singapore, will inevitably make a tremendous contribu
6 December 1994
Lucas TAECO Aerospace (Xiamen) Co. Ltd.
20 Diliao Road, Gaoqi International Airport
Xiamen, 3610006
Dear Sirs,
Please accept our most sincere congratulations on the new joint venture you have recently established in Xiamen.
The British Lucas Aerospace corporation is a well-known international enterprise with an excellent reputation worldwide. We believe that the establishment of the Xiamen Lucas, following Lucas-Sydney and Lucas-Singapore, will inevitably make a tremendous contribu
tion to the development of the aviation industry in Xiamen. May we have friendly cooperation in the future!
Wishing you continuous success with the joint venture!
Yours sincerely,
Lin Chun
Manager
D. 邀请信 (Letter of Invitation)
19th Oct., 1999
Dear Susan,
I hope that you and your husband haven’t any plan for the weekend on Oct. 28th, as we
Wishing you continuous success with the joint venture!
Yours sincerely,
Lin Chun
Manager
D. 邀请信 (Letter of Invitation)
19th Oct., 1999
Dear Susan,
I hope that you and your husband haven’t any plan for the weekend on Oct. 28th, as we
would like you to spend it with us at our home in the countryside.
I am sure your husband can find some real fish here in the river, for it’s the best season for fishing. So bring your fishing clothes. And also bring your golf club, as we can also play golf here for there is a world-class golf court near.
We hope that nothing will prevent you from coming, as we’re looking forward to your visit. Be sure to let us know what train you are to take so that we can meet you at the station.
Cordially yours,
Kitty White
E. 申请信 (Letter of Application)
Harbin Electric Motors Factory
412 Qianjin Road
Harbin, Heilongjiang
I am sure your husband can find some real fish here in the river, for it’s the best season for fishing. So bring your fishing clothes. And also bring your golf club, as we can also play golf here for there is a world-class golf court near.
We hope that nothing will prevent you from coming, as we’re looking forward to your visit. Be sure to let us know what train you are to take so that we can meet you at the station.
Cordially yours,
Kitty White
E. 申请信 (Letter of Application)
Harbin Electric Motors Factory
412 Qianjin Road
Harbin, Heilongjiang
The People’s Republic of China
March 22, 1998
Mr. Herbert E. Beck, Jr.
General Manager
Standard Motors Corporation
4528 Southland Ave.
Chatanooga, Tennessee 47115
U. S. A.
Dear Mr. Beck,
The reputation and growth of Standard Motors Corporation ahs led me to write this letter. I’m interested in a management trainee position in your corporation.
Currently, I’m the assistant director of Harbin Electric Motors Factory in charge of testing and quality control. I have been granted a leave of one year to learn the advanced managerial skills and develop business contacts in the United States.
March 22, 1998
Mr. Herbert E. Beck, Jr.
General Manager
Standard Motors Corporation
4528 Southland Ave.
Chatanooga, Tennessee 47115
U. S. A.
Dear Mr. Beck,
The reputation and growth of Standard Motors Corporation ahs led me to write this letter. I’m interested in a management trainee position in your corporation.
Currently, I’m the assistant director of Harbin Electric Motors Factory in charge of testing and quality control. I have been granted a leave of one year to learn the advanced managerial skills and develop business contacts in the United States.
As a trainee, I do not require a salary, but would appreciate if your can provide me with a stipend enough to support myself during the year. The Chinese government will pay all my travel expenses.
In the past two years, I have read much about your corporation and its excellent management. To join you and work with you would be a great opportunity for me. Enclosed please find my resume and two letters of recommendation. If further information is needed, please let me know.
Thank you very much for your consideration.
Sincerely,
Wu Shunxiang
In the past two years, I have read much about your corporation and its excellent management. To join you and work with you would be a great opportunity for me. Enclosed please find my resume and two letters of recommendation. If further information is needed, please let me know.
Thank you very much for your consideration.
Sincerely,
Wu Shunxiang
英语书信写作句式与套话
常用的起首语有：
1）Thank you for your letter dated Dec.22,1969.
2)Many thanks for your letter of Sept.5，1997.
3)A thousand thanks for your kind letter of June 5,1997.
4)Your kind letter of November 22th arrived this morning.
5)Your letter which arrived this morning gave me great comfort.
6)In reply to your letter dated 4th July,I want to say…
7)Thank you very much for your letter of August 2 and the gift you sent me on Christmas Eve.
8)What a treat to receive your kind letter of May 5th!
9)It is always a thrill to see your nice handwriting.
10)First of all I must thank you for your kind assistance and high attention to me .
11)With great delight I learn from your letter of this Sunday that …
14)I am very much pleased to inform you that my visit to your country has been approved.
15)I wish to apply for teaching position you are offering.
2)Many thanks for your letter of Sept.5，1997.
3)A thousand thanks for your kind letter of June 5,1997.
4)Your kind letter of November 22th arrived this morning.
5)Your letter which arrived this morning gave me great comfort.
6)In reply to your letter dated 4th July,I want to say…
7)Thank you very much for your letter of August 2 and the gift you sent me on Christmas Eve.
8)What a treat to receive your kind letter of May 5th!
9)It is always a thrill to see your nice handwriting.
10)First of all I must thank you for your kind assistance and high attention to me .
11)With great delight I learn from your letter of this Sunday that …
14)I am very much pleased to inform you that my visit to your country has been approved.
15)I wish to apply for teaching position you are offering.
16)I am too excited and delighted at your good news.
17)I am very obliged to you for your warm congratulations.…
常用的结束语有：
清明节作文结尾 1）Awaiting your good news,
2)Looking forward to your early reply,
3)Hoping to hear from you soon,
4)We await your good news.
5)I hope to hear from you very soon.
6)We look forward to your reply at your earliest convenience.
7)I look forward to our next meeting there in Los Angeles.
8)Your early reply will be highly appreciated.
9)Any other particulars wanted we shall be pleased to send you.
10)The help you give me is sincerely valued.
11)I hope everything will be well with you .
12)Please let us know if you want more information.
17)I am very obliged to you for your warm congratulations.…
常用的结束语有：
清明节作文结尾 1）Awaiting your good news,
2)Looking forward to your early reply,
3)Hoping to hear from you soon,
4)We await your good news.
5)I hope to hear from you very soon.
6)We look forward to your reply at your earliest convenience.
7)I look forward to our next meeting there in Los Angeles.
8)Your early reply will be highly appreciated.
9)Any other particulars wanted we shall be pleased to send you.
10)The help you give me is sincerely valued.
11)I hope everything will be well with you .
12)Please let us know if you want more information.
13)I hope you always enjoy yourself.
14)I wish you very success in the coming year.
15)Please remember me to your family.
16)With best regards to your family.
17)All the best.
18)With love and good wishes.
14)I wish you very success in the coming year.
15)Please remember me to your family.
16)With best regards to your family.
17)All the best.
18)With love and good wishes.
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